Procurement Officer Job Opportunity at SHDEPHA+ , 6 November 2024

Position: Procurement Officer 

1. ORGANISATION BACKGROUND 

In accordance with the NGO Act of 2002, SHDEPHA+, a National Non-Governmental Organization, was granted a new compliance registration number 00NGO/R1/00384 after being registered on November 21, 1994, under registration number SO 8216. The organization’s goals are to raise funds to support those who are HIV/AIDS positive and to stop the disease’s spread. With more than ten branches nationwide, SHDEPHA+ today serves both those infected and impacted by HIV/AIDS, despite its initial concentration on individuals living with the virus. Over time, the organization has broadened its scope beyond HIV/AIDS and related concerns to include additional development interventions.

SHDEPHA+ With operating offices spread over nine regions of Tanzania’s mainland and its head office located in Kahama Municipality-Shinyanga Region, the organization has been collaborating with local and central government, national and international donors, and other stakeholders to the

Sustainable Development Goals of the United Nations.

Jobs for sales executives

The organization focuses on underprivileged and marginalized groups, such as people living with HIV (PLHV), and works with key and vulnerable groups, such as women, children, youth, and people with special needs.SHDEPHA+ VISION: A democratic community with high standards of living, social well-being, and education that is free from hunger, poverty, and disease.
SHDEPHA+ MISSION: By empowering marginalized and vulnerable individuals, the majority of at-risk populations, and communities at large to achieve community-based and sustainable human development, SHDEPHA+ is dedicated to reducing income and non-income poverty, hunger, human suffering, diseases, and the impact and spread of HIV/AIDS.

GOAL: Using SHDEPHA+ core values and mission to work toward the Millennium  Development Goals to improve the lives of marginalized and vulnerable groups, most  at-risk populations, and communities in general.

JOB SUMMARY 

We are looking for a detail oriented and resourceful Procurement Officer to  join our team. The person will play a crucial role in sourcing, negotiating and  procuring goods and services essential for our organization’s operations. The  ideal candidate needs to possess strong analytical skills, excellent negotiation  abilities and keen understanding of supply chain management principles.

1. PROCUREMENT OFFICER (1 POSITION) 

Location: KAHAMA, SHINYINGA

Reports to: FIANANCE MANAGER

Contract: 1 Year (Renewable) 

DUTIES AND RESPONSIBILITIES 

1. Monitor supplier performance and conduct regular supplier evaluations to ensure compliance with contractual agreements. 
2. Source and evaluate suppliers based on quality, cost, reliability and service.
3. Negotiate contracts terms and conditions with suppliers to secure advantageous pricing and terms.
4. Overseeing and supervising employees and all activities of the purchasing  department. 
5. Collaborate with internal stakeholders to understand their procurement  needs and provide guidance and support throughout the procurement  process. 
6. and support throughout the procurement process.
7. Develop and maintain strong relationships with suppliers to ensure timely delivery of goods and services while maintaining quality standards. 
8. Manage the procurement process from requisition to delivery, including order placement, tracking, and resolution of any issues that may arise.
9. Identify opportunities for cost savings and process improvements within the procurement function.
10. Ensure compliance with organization policies, procedures, and regulatory requirements.
11. Prepare and maintain procurement documentation, including contracts, purchase orders, and supplier agreements.

REQUIREMENTS 

1. Excellent communication and interpersonal skills, with the ability to build and maintain relationships with internal stakeholders and suppliers.
2. Knowledge of procurement best practices, industry trends, and regulatory requirements. 
3. Certification Procurement Professional CPSP (T), Chartered Institute of Procurement and Supply certification (MCIPS) or any other certification will be an added advantage. 
4. Bachelor’s degree in Procurement and Supply Chain Management, Supply Chain Management, or related field.
5. Proven experience of at least 1-2 years in procurement, sourcing, or supply chain management, preferably in NGO.
6. Strong negotiation skills with the ability to drive cost savings and secure favorable terms and conditions.
7. Excellent analytical and problem-solving abilities.
8. Proficiency in procurement software and tools.
9. Strong attention to detail with the ability to manage multiple priorities in a fast-paced environment.
10. Ability to work independently as well as part of a team.

HOW TO APPLY: 

If you fit the following requirements and are interested in the positions, please submit your resume and cover letter as one document, along with information about your current or previous company, position, daytime phone number, and the names and addresses of three references.

DEADLINE 

Your application must be sent by Monday, November 18, 2024, at 17:00. The employment post for which you are applying should be included in the subject line of your email application, as it appears in this announcement. If you don’t do that, it can be difficult to get your application back.

All correspondences and applications should be emailed to:  recruitments@shdepha.org 

Disclaimers 

1. SHDEPHA+ is an equal opportunity employer and does not discriminate 

in its selection and employment practices based on Age, Race, Color,  Religion, Sex, National origin, Political affiliation, Marital status, Disability,  Membership in an employee Organization, or other non-merit factors. 

• No application fee will be required to apply for this position. 5. SHDEPHA+ regrets that only short-listed candidates will be contacted 
• SHDEPHA+ is committed to the principles of safeguarding in workplace  and will not tolerate any form of abuse, wherever it occurs or whoever is  responsible” 
• Any Applicant attempting to communicating to SHDEPHA+ Management  or Staff through phone calls, SMS, text emails and other means will  automatically be disqualified from this opportunity. All communications  should be channeled to the provided official correspondence email above 

For more information about the organization, please visit 

https://shdepha.org/